As an Academy the Directors/Governors of the school must consider the admissions criteria on an annual basis. The outcome of this review must then be published 12 months in advance. Places will be allocated to pupils who have a Education, Health and Care Plan (EHCP) for SEN that names the school as appropriate provision.

For details of how to apply please telephone Northamptonshire Council Council on 0300 126 1000 and ask for School Admissions or visit their website. You can also call the school office to arrange a visit on 01604 862880.

View our current Admissions Policy.  Click here to see our Admissions Policy from September 2021.

When there are more applications for places than there are places available (30), priority will be given in the following order:

  1. ‘Looked after children’, that is children in local authority care or previously ‘looked after children’ but immediately after being looked after became subject to an adoption, child arrangements order or special guardianship order.
  2. Children with specific medical and social needs where professionals have clearly identified that the school can best meet the needs of the child (see social/medical need. Definition/evidence required below).
  3. Children of teaching staff employed by the Academy at the date of admission.
  4. Children living with their parents/legal guardians in the civil Parish of Hartwell who also have a sibling attending the school at the time of admission (see residence definition below).
  5. Children living with their parents/legal guardians in the civil Parish of Hartwell (see residence definition below).
  6. Children with a sibling attending the school at the time of admission (see definition below).
  7. Proximity of the child’s permanent residence to the school, with those living nearer to the school being accorded higher priority. As detailed in the “tie breaker”.

Tie breaker

Where there are more applications in any one category, applications will be prioritised on the distance from the child’s home to the address point of the school, (priority being given to the children who live closer to the school).

Distances are measured on a straight-line basis from the child’s permanent residence to the main entrance of the school using the local authority geographical information system.

This information can also be found on the "Applying for a Primary School Place in Northamptonshire" document on Northamptonshire Local Authority website.

Social/Medical need. Definition/evidence required

If you believe that your child has exceptional medical or social needs you will need to provide evidence of this from an appropriate professional. The needs must relate to your child and the evidence must detail how the needs of your child can only be met at your preferred school. This can be sent in a sealed envelope if you prefer. If accompanied by a professional’s letter, they MUST demonstrate in their judgement why Hartwell Primary School can meet your child’s needs, and also demonstrate why other local schools cannot meet your child’s needs. It is not sufficient for a professional to say in their judgement only Hartwell Primary School can meet your child’s needs, they must state why schools B or C cannot meet the needs.

The decision as to whether the application is met by this criteria is made by the School Governors.

Residency Definition

The child’s place of residence is the address of the parent or legal guardian with whom the child spends the majority of the time during the school week. Parent(s) / legal guardian(s) will be required to produce evidence of residency/home address on the admissions closing date of 15th January 2020 following the formal offer of a place from the Local Authority.  The proof of residence should be in the form of a Council Tax Statement, where this is not available we will require another source of independently verifiable proof of residency, e.g. a tenancy agreement.

*The Parish of Hartwell refers to the Civil Parish of Hartwell.

Definition of Staff

Staff is defined as where the permanent member of teaching staff has been employed at the school for two or more years at the time at which the application for admission to the school is made.

Definition of Siblings

The definition of a brother or sister, sometimes referred to as a sibling:

  • A brother or sister sharing the same parent
  • A half-brother or half-sister, where two children share one common parent
  • A step-brother or step-sister, where two children are related by a parent’s marriage
  • Adopted children

A brother or sister must be living at the same address when the application is made.


Admissions Appeals

If a child is refused admission to the school either for September entry or during the course of the year, the parents have formal rights to appeal to the Independent Admissions Appeal Panel against the decision of the Governing Body. The Independent Admissions Appeals Panel is arranged by Peterborough Diocese Board of Education.

Following the National Offer Day on 16th April 2021, the deadline for lodging an on-time appeal is 21st May 2021 at 4pm. 

Please contact the Diocese of Peterborough Education Team Administrator on This email address is being protected from spambots. You need JavaScript enabled to view it. for further details.

The Appeal Clerk will send notification of the Hearing (Date and Time) and the Statement of Case to the Appellants week commencing 7th June 2021.

On-time appeals will be heard by 6th July 2021.  All Spring/Summer 2021 appeals will take place on Zoom.

Proposed appeal hearing dates are between 1st - 6th July 2021.

Decision letters will be sent within 5 working days of the appeal hearing, subject to any unforeseen circumstances.


The Governors cannot consider repeat appeals in the same year unless there has been a significant change in circumstances.  

Available school places

We currently have spaces in the following classes (last updated 24/5/21):

Reception - 7 spaces

Class 1 - 1 space

Class 2 - Full

Class 3 - 3 spaces

Class 4 - 7 spaces

Class 5 - 2 spaces

Class 6 - 1 space

Please telephone Northamptonshire Council Council on 0300 126 1000 and ask for School Admissions if you are interested in one of the available places or call the school office to arrange a visit on 01604 862880.

  • 1